Organiser Info

Acquittal Statement and Tax Invoice

Grant Recipients must provide a tax invoice for the full grant amount plus GST (if appropriate) to WestCycle via bikeweek@westcycle.org.au

Download an example tax invoice

Download the Bike Week Acquittal Statement here: Bike Week 2018_Grant Acquittal Statement

Example Acquittal statements: Bike Week 2018_Grant Acquittal Statement Example 2 Funds Spent

Example Acquittal statement for an underspend: Bike Week 2018_Grant Acquittal Statement Example 1 Underspend

Event Evaluation Report

In addition to your acquittal statements, grant recipients are required to complete an Event Evaluation Report that will include:

  • Completing a short online survey
  • Submitting at least 3 good-quality colour photos
  • Providing copies of any advertising or marketing material produced (including photos of any merchandise)
  • Providing evidence of promotion of the Bike Week survey
  • Providing details of any media coverage your event received (including links and/or clippings) e.g print media, online/social media, radio, tv

Details of this report will be sent via email at the end of Bike Week.

Bike Week Survey

At least 10 per cent of participants at each event must complete the official Bike Week Participants Survey.

To complete the survey click: HERE

Sponsor Acknowledgements and Logos

Department of Transport, WestCycle and Bike Week logos must be included on all promotion materials (e.g. posters, flyers, signage, your own website, social media, merchandise etc.). Please refer to the Logo Style Guide that was sent to you with your Bike Week Grant Agreement.

Risk Management

Grant Recipients are required to complete a risk assessment in relation to your event prior to its implementation and preferably in the planning stages.

In the event that an incident occurs during your event, an incident report must be completed and provided to WestCycle with all other relevant documentation.

Download the Risk Assessment Guide

Register Your Event.

The Bike Week Calendar on the Bike Week website is the best tool to share and promote your event and is open to all bike events that fall during Bike Week.

You can register your event HERE.

We have prepared a handy guide to register your event HERE.